Virtual Company Secretary Ltd Claimed

We provide company incorporation and outsourced corporate secretarial and accounting solutions to residential properties of all sizes from 2 leaseholders to 2oo+ leaseholders.

We are specialists in freehold companies (companies owning the freehold interest in a property) and Right to Manage (RTM) companies, and the incorporation of Companies Limited by Shares (freehold companies) and Companies Limited by Guarantee (RTM Companies).  The residents usually act as the Company Directors and shareholders. In large properties, it is not normally necessary for every person to be a Director although all residents will normally hold one share.

We can assist with the provision of ongoing support to the residents.  We act as Registered Office for the Company, and also provide Directors’ service addresses so that home addresses are not publicly disclosed and easily searchable on the internet.  We prepare and file financial accounts, prepare and file annual confirmation statements, comply with legal requirements on the sale of a property, arrange to transfer the shares, draft indemnities required, draft Deeds of Covenant and provide Certificates of Compliance for the Land Registry.

We currently act for 1,300 leaseholders in the UK. Our largest freehold collective enfranchisement client is a converted hospital containing 225 apartments.

We cannot stress enough the importance that Directors ensure they are in compliance with the Companies Act, that the correct fillings are made at Companies House and with HMRC, and that all documentation be properly dealt with at the time of a property transfer.

To provide the following services on an annual basis:

• Provision of Registered Office & Directors Service Addresses;
• Act as Company Secretary;
• Prepare & file the annual confirmation Statement with the Registrar of Companies;
• Prepare & file the annual statutory accounts with the Registrar of Companies & HMRC;
• Process all applications from new lessees to become shareholders;
• Hold the Registers of Directors, Shareholders and Persons of Significant Control;
• Advice on compliance with the Companies Act.

Further to the above, we are able to offer ad hoc Company Secretarial services; examples include:

• Resignations and appointments of Directors;
• Redrafting of the Articles of Association and filing with the Registrar of Companies;
• Issuing additional shares;
• Drafting resolutions and minutes or attending meetings of the Directors or Shareholders;
• Checking eligibility & producing share certificates for all Shareholders;
• Company Health Check; review of the documents & public filings of the Company.

Please contact us to discuss how we can assist you on 0330 128 1586.